EZ Compliance Pvt. Ltd.
Effective Date: September 20, 2025
This Privacy Policy explains how EZ Compliance Pvt. Ltd. (“we”, “us”, or “our”) collects, uses, discloses, and protects personal information when you use the EZ Compliance HRMS mobile application (the “App”) and related services (collectively, the “Services”). By installing or using the App, you agree to the practices described in this Policy.
This Policy applies to data processed through our HRMS mobile App available on Android (Google Play) and any associated web services. It does not apply to third‑party websites, services, or applications that we do not control.
For most HR use cases, your employer (the company administering the HRMS) acts as the Data Controller, and we act as a Data Processor/Service Provider processing data on your employer’s instructions. In limited cases (e.g., diagnostics, security, abuse prevention), we may act as an independent controller where allowed by law. Your employer ensures that data provided to us is accurate and legally compliant.
Depending on your employer’s configuration and your use of the App, we may process the following categories of information:
We do not collect information unrelated to HRMS functionality, and we do not use device permissions for purposes not disclosed in this Policy.
The App may request the following permissions, strictly for core functionality:
Permissions can be disabled in your device settings. Some features may not work without the relevant permission.
Where required (e.g., under GDPR), we rely on one or more legal bases: (i) performance of a contract; (ii) legitimate interests (security, product improvement); (iii) consent (e.g., location features) which you may withdraw at any time; and/or (iv) compliance with legal obligations.
We do not sell or rent employee data.
To operate and improve the App, we may integrate SDKs/services such as:
We do not share HR profile fields with these partners unless required for functionality.
Your data may be processed and stored in data centers located outside your country. We implement appropriate safeguards (such as standard contractual clauses or comparable mechanisms) where required by law.
We retain HR data for as long as your account is active or as directed by your employer and/or required by law. Diagnostic logs and analytics may be retained for shorter periods necessary for security and product improvement. When retention is no longer necessary, data is deleted or de‑identified per our schedules and your employer’s policies.
We implement technical and organizational safeguards including encryption in transit and at rest (where applicable), access controls with role‑based permissions, network and application security, auditing, and employee confidentiality obligations. No method of transmission or storage is 100% secure; we continuously improve our safeguards.
Depending on your jurisdiction, you may request access, correction, deletion, restriction, portability, or object to certain processing. Many HR‑related requests should be initiated through your employer’s HR/IT team as they control the HRMS dataset. Where we act as controller, you can reach us using the contact details below. You may disable permissions in device settings; some features may not function without them.
The App is intended for authorized employees and HR staff. It is not directed to children under 18, and we do not knowingly collect data from children.
To request deletion of your account data within the App (subject to your employer’s and legal retention requirements), contact your employer’s HR administrator first. You may also contact us at info@ezcompliance.in for assistance, and we will coordinate with your employer where appropriate.
We rely on your employer to ensure that it has obtained any required employee consents or authorizations prior to providing us with your personal information.
The following official resources are provided for quick reference. Open these links to review policy details:
We may update this Policy from time to time. If we make material changes, we will notify you within the App and/or on our website, and the ‘Effective Date’ above will be revised accordingly. By continuing to use the App or Services after such updates, you confirm that you have read, understood, and agreed to the updated Policy.
EZ Compliance Pvt. Ltd.
Email: info@ezcompliance.in
Website: https://ezcompliance.in
